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Planning an Event

The Office of Events is here to help academic departments, programs, and centers in Arts and Sciences with their own event planning.

If you are expecting a high-profile speaker, planning a dinner to thank alumni, or celebrating student and faculty achievements, the Office of Events is here to help you through the process.

pdf Event Planning Timeline (52 KB)

If you’re in the beginning stages of planning an event and don’t know where to start, use this timeline as a reference tool. This timeline covers everything you might need to think of when creating your event from the ground up by breaking down your to-do list by months out from your event. There are also links to department websites to help you along the way.

pdf Event Planning Worksheet (62 KB)

As you plan your event, it is a good idea to keep all information/confirmations in one place. This worksheet has places to fill in names, addresses, confirmations, and dates for various pieces of the event planning process. It is recommended that you keep one of these worksheets for every event you are planning. 

pdf Virtual Events using Zoom Webinar (638 KB)

If you plan to host a virtual event using Zoom and need assistance setting your event up, please use this set up guide as a reference. This guide includes steps for scheduling, hosting, and recording Zoom Webinar events. Please note that this guide is for Zoom Webinar which allows the host to mute and turn the cameras off for attendees among other features. More information will be added regarding using Zoom Webinar through the Rutgers Zoom account. For more information on setting up your Rutgers Zoom account visit the SAS IT webpage.



For more information, contact:

Dana Ricci, Director, Alumni Relations and Engagement, (848) 932-6408

Kristina Poggi, Program Coordinator, (848) 932-4108

Contact Us

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Rutgers School of Arts and Sciences

77 Hamilton Street
New Brunswick, NJ 08901

P  848-932-7896
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