The Office of Events is here to help academic departments, programs, and centers in Arts and Sciences with their own event planning.
If you are expecting a high-profile speaker, planning a dinner to thank alumni, or celebrating student and faculty achievements, the Office of Events is here to help you through the process.
If you’re in the beginning stages of planning an event and don’t know where to start, use this timeline as a reference tool. This timeline covers everything you might need to think of when creating your event from the ground up by breaking down your to-do list by months out from your event. There are also links to department websites to help you along the way.
As you plan your event, it is a good idea to keep all information/confirmations in one place. This worksheet has places to fill in names, addresses, confirmations, and dates for various pieces of the event planning process. It is recommended that you keep one of these worksheets for every event you are planning.
The Office of Events can assist School of Arts and Sciences faculty and staff with their virtual event planning. If you are part of the School of Arts and Sciences and need a walk through or help in the platforms below please contact us. All other schools should contact their IT departments for assistance.
This set up guide will assist you in scheduling a Webex Event. Webex Events is an alternative to Zoom Webinar in that it allows the host more control of each event and is fully accessible to Rutgers. This guide includes steps for scheduling, hosting, and recording events using Webex Events.
If you plan to host a virtual event using Zoom Webinar and need assistance setting your event up, please use this set up guide as a reference. This guide includes steps for scheduling, hosting, and recording using Zoom Webinar for your events. Please note that this guide is for Zoom Webinar which allows the host to mute and turn the cameras off for attendees among other features. More information will be added regarding using Zoom Webinar through the Rutgers Zoom account. For more information on setting up your Rutgers Zoom account visit the SAS IT webpage.
Zoom Meetings is now available to Rutgers. Event planners can utilize Zoom Meetings for events that may require attendees to have control of their own cameras and mute (per approval from host), among other features. Please visit this webpage if you think this type of virtual event will fit your event needs. For more information on setting up your Rutgers Zoom account visit the SAS IT webpage.